Columbia University Assistant Director, Columbia Publishing Course in New York, New York

Position Information

Job Title

Assistant Director, Columbia Publishing Course

Job Code Title

Job Requisition Number



5460- JRN Prizes & Programs



Job Type

Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week

Job Family

Administrative Support

Salary Grade


Salary Range

Advertised Summary Job Description

Reporting to the Director of Columbia Publishing Course, the incumbent will oversee the administration of two intensive courses in publishing, while managing the NY office throughout the year and coordinating with the UK office.

Incumbent must be available to work evenings and some weekends during the six-week NY course (which takes place in June and July) and the four-week UK course (which takes place in September). Incumbent will be UK-based from late August through early October, setting up and administering the program and associated events at Oxford University and in London. Multiday domestic and international trips are also required during the two recruiting seasons (October-November and January-March).


Manages international recruiting process. Identifies recruitment sources for candidate selection. Oversees and identifies improvements to admission process. Promotes the NY and UK courses by traveling to colleges and leading outreach/recruiting sessions.

Update, maintain, and troubleshoot online application/CRM tool (Slate). Participate in on-going training in Slate to improve technical knowledge in data collection and the processing of applications.

Manages social marketing and advertising strategy. Creates entry materials and other literature for public distribution. Maintains program website and social media accounts, connecting online with potential applicants and alumni.

Acts as liaison to alumni of the Columbia and Radcliffe Publishing Courses. Maintains alumni database, tracking graduates passively (via industry news sites) and actively (direct mailings and outreach on social media). Oversees monthly alumni e-newsletter.

Working closely with the Director, develops programming for NY and UK courses. Tracks publishing industry news and generates ideas for speakers and updates to course curriculum.

Conducts research. Produces, evaluates and organizes materials for publishing course. Writes extensively, including outreach materials, correspondence and reports. Acts as a liaison to publishing officials in US and UK.

Oversees the day-to-day administration of the course office in New York, and the UK program, to ensure smooth day-to-day operations here and abroad.

Monitors program budget and reconciliation, running reports and performing historical research as needed. Processes invoices, travel disbursements and other related financial transactions for New York program. Manages relationships with vendors, donors, and other key external contacts in New York.

Responsible for the planning and coordination of all on and off campus events in New York and the UK.

Administers job placement services and other duties as assigned, liaising with human resources departments and hiring managers. Assists Director in providing career counseling to students and graduates of the course.

Supervises student and temporary/casual employees as needed.

Performs other related duties as assigned.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant

Education: Bachelor's degree and/or its equivalent

Experience: 3-5 years related experience; preferably in higher education and/or publishing, especially magazine or digital publishing

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant

Must be able to work independently as well as under direct supervision. Must be able to follow a task through to its completion. Requires excellent communication and interpersonal skills. Demonstrated ability to work under changing priorities and manage multiple tasks under deadline pressures. Strong computer skills a must, including database programs. Proficiency with program budgets required.

Special Instructions

Preferred Qualifications

Experience with Facebook ads and Google AdWords

Strong network of mid- and executive-level publishing contacts

Experience with designing and managing relational databases (such as FileMaker or Access) strongly preferred

Experience with Technolutions/Slate CRM tool

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

HIPAA Compliance training required

No Response

Participation in Medical Surveillance required

No Response

What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date


Requisition Close Date

Open Until Filled

Quick Link

EEO Statement

Columbia University is an Equal Opportunity/Affirmative Action employer --Race/Gender/Disability/Veteran.

Local Hiring

Columbia University is committed to the hiring of qualified local residents.

This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.

You can update your demographic information by logging in and clicking on "EDIT APPLICATION".

The information is being requested on a voluntary basis, and will be kept confidential. Refusal to provide this information will not subject the applicant to any adverse treatment, and will not be used in a manner inconsistent with the act.