HarperCollins Publishers Assistant Editor in Grand Rapids, Michigan

The Zondervan Trade Books Team seeks to discover, develop, and publish Christian content for readers in search of real faith for a real world. We work with a broad range of authors, including Rick Warren, Ann Voskamp, Henry Cloud & John Townsend, Shauna Niequist and Chrystal Evans Hurst. We are looking for an assistant editor who is a team player and who has a heart for service and a passion for compelling content.

Essential Responsibilities:

Editorial and Author Relations

  • Evaluate proposals and manuscripts as assigned

  • Craft Publication Documents (PDs), PowerPoint presentations, and editorial feedback letters

  • Manage the catalog copy process and back-ad process, including reviewing, proofing, editing, and routing

  • Create contract/addendum/Work-for-Hire requests

  • Make phone calls to authors and agents

  • Work with acquisitions editors and authors on manuscript deadlines, Advanced Marketing Information (AMI) due dates, and other project needs

  • Represent Trade Team at one writers conference a year


  • Manage the SEO keyword and BISAC process

  • Research competing/comparable titles

  • Research prospective authors

  • Create sales reports for analysis

Project Management

  • Support acquisitions editors with RSuite tasks

  • Manage backlist by scheduling and leading annual backlist meetings and subsequent backlist review meetings

  • Review project list throughout the year, research potential projects, and schedule recovers and updated editions

  • Assist acquisitions editors and marketers in creating high-profile publishing offers

  • Create documents in preparation for weekly Second Alignment/Creative Strategy meetings

  • Maintain Pcard and complete monthly statements

  • Revise and update templates and forms as needed

  • Support Trade Books Team in preparation for and presenting at Sales Conference

  • Field questions and handle inquiries when Acquisition Editors are unavailable


  • Assist in author and editorial meetings, including creating agendas, handling logistics, and taking notes

  • Write rejection letters, manuscript acceptance letters, and introduction and inquiry correspondence, and manage freelancer communications

  • Find new ways to streamline paper and information flow

  • Assist Acquisitions Editors with mail and scheduling as needed

Knowledge/Work Experience: 1-3 years’ experience in publishing

Education: Bachelor's degree in English or similar field

Industry Knowledge: Familiar with the Christian Writer's Manual of Style


  • Experience with Microsoft Word, Excel, and PowerPoint

  • Excellent written and verbal communication skills, with a strong command of the English language

  • Ability to anticipate needs, plan ahead, and effectively encourage planning ahead

  • Proven organizational skills, with ability to prioritize and manage a wide variety of tasks and resources across multiple projects and meet deadlines

  • Ability to professionally and cordially interact with authors and agents

  • Ability to distill numerous pieces of information and communicate key points to others

  • Excellent interpersonal skills, with timely communication, especially expressing difficult/sensitive information tactfully; ability to identify team conflict and communication problems

  • Ability to quickly learn and use electronic databases and new software applications; maintain awareness of new and emerging technologies

Additional Skills:

  • Ability to multi-task and prioritize

  • Detail oriented

  • Able to work on both long-term and short-term projects

  • Team player

  • Ability to work independently, take initiative, and problem solve

  • Ability to relate to and empathize with others

  • Flexible and ready to respond to new opportunities

HarperCollins is an Equal Opportunity Employer

External Company Name: HarperCollins Publishers

External Company URL: www.harpercollins.com

Street: 3900 Sparks SE