RELX Group Publishing Assistant, Editorial Contracts and Payments in Amsterdam, Netherlands

Publishing Assistant, Editorial Contracts and Payments


Location: Amsterdam, North Holland, Netherlands

Do you have eye for detail and financial acumen? And would you like to work in a fast pace environment like Publishing? We are now looking for a Publishing Assistant, Editorial Contracts and Payments!

The Publishing Assistant, Editorial Contracts and Payments will be part of the central Publishing Support Team responsible for editorial payments (finance) and contract support (legal). The Publishing Support Team falls under the Publishing Services Department, one of the supporting units within Science, Technology and Medical Journals (STM Journals). The Publishing Assistant, Editorial Contracts and Payments will globally support publishing staff across the Physical Sciences, Life Sciences & Social Sciences and Health & Medical Sciences publishing units with the ultimate goal to support the acquisition, maintenance and development of high quality STM Journals content.

You will provide specialist support to assigned journal portfolios by administering of payments, taking appropriate steps to safeguard payment details and personal data of societies, editors and contributors. You will also advise publishers and external customers on payment related queries. Furthermore you will be involved in creating and maintaining compliant editorial contracts for assigned journals using the Contract Management System.

As the Publishing Assistant you will also create annual Financial Arrangements in a timely fashion in accordance with budgets and contractual obligations. You will closely collaborate with publishers in the budget creation process; highlight any deviations from contractual obligations, previous budgets, previous payments, etc. for assigned journals.

You have a strong eye for detail, able to quickly learn Elsevier’s databases and internal systems. Strong communication skills and customer orientation are required skills to be successful in this role. As a Publishing Assistant you will contribute to and follow efficient, transparent and compliant processes supporting STM Journals.

You will be based in Amsterdam, reporting to the Team Leader Publishing Support Staff.

Your responsibilities

  • Administering of payments : Accurately administer payments of editorial fees and royalties to societies, editors and contributors in a timely fashion via Oracle Editorial Fees system; Monitor approval and payment processing to ensure contractual obligations are met; Arrange for financial set-up of new societies, editors and contributors; Investigate and solve issues within editorial payments process with business controller and Financial Shared Services centre

  • Administration and contracts of Editorial Contracts : Send and chase contracts for signing by designated signatories; File contracts in accordance with filing and retention policies; Contribute to contract best practices and system development; Advise Publishers on contract related queries

  • Set up of Financial Arrangements : Ensure activation of arrangements before year-end; Closely collaborate with publishers on set-up of Financial Arrangements ; Advise publishers on financial related queries

  • Budget Management : Create in a timely fashion editorial fee and royalty budgets in accordance with contractual obligations for assigned journals; Monitor budget expenditure and highlight and inconsistencies; Advise publishers on budget related queries

  • Contribute to Best Practices and System Development : Maintain efficient central filing system; Liaise with Financial Shared Services centre to efficiently resolve system and process related problems; Contribute to continuous process improvement; Act as a champion for one or more systems; Take up various additional tasks as may be required from time to time to support contracts and payment processes; Contribute to testing and development of internal systems

What you should bring

  • Bachelor of Arts / Bachelor of Science in English, Science or related areas preferred but not necessary. (College degree level is acceptable too)

  • 1-2 years administrative experience

  • Ability to quickly learn Elsevier's databases and internal systems

  • Strong eye for detail

  • Good communicator, both verbally and written

  • Financial acumen

  • Customer oriented

  • Strong Microsoft Office skills: Outlook, Word, Excel

  • Fluent in English

What we offer

We welcome you to a truly global, dynamic and challenging environment with great opportunities for personal development. Elsevier’s benefits are very competitive and the summary below will give you an idea of what you can expect when joining Elsevier in the Netherlands.

  • Competitive salary and a 13th month

  • 24 days of leave

  • Attractive collective health care insurance package with considerable reduction rates

  • Solid Pension Plan of which 70% of the premiums is paid by Elsevier

  • Profit share or bonus plan subject to the company annual results

  • Flexible working arrangements

  • Travel allowance for commuting between home and work

  • Reductions to several personal insurance packages due to our collective agreements

  • In-house sport facilities

  • Numerous training, coaching and e-learning modules for long term job opportunities and development

  • Several local and global networking communities to share best practices and knowledge

  • Various social responsibility programs, channeling knowledge and strengths to help communities around the world improve education, science, health care and protect the environment.

An assessment or business case could be part of our selection procedure. Please be aware that we request references and a copy of your diploma in the offer stage.