University of California Office of the President Senior Production Editor in Oakland, California

Position Summary Under the general direction of the Managing Editor, the Senior Production Editor is responsible for the production of approximately 30 books a year. Projects range in complexity from standard academic monographs (with fewer than 15 figures, tables, and photos) to complex manuscripts over 1,000 pages in length and with more than 200 pieces of accompanying art, sometimes in color. The editor is responsible for overseeing editing budgets and production schedules for assigned projects and for guiding authors throughout the prepress production process. Work includes preliminary assessment of projects; preparing a copyediting and composition budget; preparing files for copyediting and typesetting using the press's Word-based editing software; hiring, instructing, and checking the work of freelance copyeditors, proofreaders, and indexers; coordinating art production with design and production staff and freelance graphic artists; liaising with outside typesetters, prepress vendors, and printers; checking corrections through all proof cycles; and inspecting printers' proofs and final books (including ebooks). Job Duties

4 Records

Duties Function (%)


Evaluates manuscripts to determine the level and type of editing required, analyzing manuscripts for styles, logic, coherence and content.

Prepares ms. files for editing, design, and typesetting, applying design style codes and assessing editorial needs of ms., identifying and inventorying the art, and completing transmittal documents for designers and typesetters. Reviews edited files and typeset pages to make sure press standards for editorial accuracy and design/ composition quality are met. For approximately one-third of manuscripts, perform additional duties: recommend standard design adaptation, convey type requirements directly to compositor, check compositor's fulfillment of design review and approve compositor's work.

Advises authors on the preparation of typescripts, tables, charts, illustrations, permissions and other details prior to copyediting and production; provide instructions to and answers the authors' questions regarding review of the edited manuscript, proofreading, and indexing.

Editorial/Production Preparation 45


Select appropriately qualified freelance editors, proofreaders, and indexers for particular jobs and set freelance fees, within general press guidelines, according to the level of difficulty of an assignment; provide instruction to freelancers for adherence to the press's editorial standards; coordinate and schedule freelance work through all stages of editing and production, supervising the work of approximately 15-20 freelance editors, proofreaders, and indexers at a given time.

Coordinates work of freelance copyeditors, indexers, proofreaders, typesetters, prepress vendors, and printers; explains the production process to authors. May also train workstudy students or interns and guide them through editorial work for the department.

Coordination of Freelance Resources 30


Independently plans, schedules, and tracks production details for a range of full-length book projects, building and maintaining live production schedules and database records. Sets editing, composition, and manufacturing budgets, updates P&L; records in in-house database, oversees invoice payment for vendors and freelancers. Creates purchase orders for manufacturing vendors.

For all titles, approves final files for printing. Also instructs vendor on creation of EPUB files from final print PDF, checking draft EPUB files and approving final file for publication.

Production Coordination 20


As requested, takes on additional projects to serve the Editing department such as database or software upgrade testing, freelance-list management, etc.

Additional duties as needed 5

Job Requirements

1 Record

Job Req Req/ Pref

Bachelor's degree in related area and 3-5 years of professional editorial experience working in books production; or equivalent combination of education and experience.

Time and project management skills to effectively establish priorities and meet competing deadlines.

Knowledge of and ability to use different editorial styles, style manuals, and standard editorial reference works; familiarity with scholarly writing and understanding of scholarly apparatus, such as footnotes, bibliographies, and tables.

Familiarity with MS Word, Excel, database software, and Adobe Creative Suite software (PhotoShop, InDesign, etc.), Adobe Acrobat.

Excellent organizational and interpersonal communication skills; ability to communicate complex ideas clearly in speech and writing; strong skills in collaboration.

Advanced editing, reading, writing, and proofhandling skills and competence in mathematical logic and computation.

Ability to handle many small and large multiple projects simultaneously.


Requisition Number: 20170315

Working Title: Senior Production Editor

Appointment Type: Staff - Career

Personnel Program: PSS-Uncovered

Work Hours: Monday-Friday, 8:00am-5:00pm

Percentage of Time: 100

Organizational Area: Academic Affairs: Academic Planning, Programs, and Coordination - UC Press - Books

Location: Oakland, CA

Posting Salary: $44,200 - $67,400 (min-midpoint of range)

Special Conditions of Employment: TravelTravel outside of normal business hours Successful completion of a background check is required.

Other Special Conditions of Employment: Successful completion of a background check is required.

Job Close Date: Open Until Filled

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