Practising Law Institute Publishing Production Associate in New York, New York

Practising Law Institute (“PLI”) is seeking a Publishing Production Associate for its talented, Manhattan-based Publishing team. PLI’s array of world-class legal education programs, publications and services continues to grow, as does PLI’s client base of prestigious law firms and Fortune 500 companies. It is an exciting time to join our dynamic Publishing team!

For over 80 years PLI has been considered the “gold standard” as a leader in continuing legal and professional business training education. With over 260 employees located in our New York City and San Francisco offices, PLI presents over 400 live programs each year in state-of-the-art conference centers throughout the U.S. and abroad. Recent international seminar locations include London and Hong Kong.

In addition to hosting innovative live programs, PLI streams webcasts and offers on-demand programs for thousands of participants each day. PLI publishes a variety of treatises, answer books, course handbooks and has an award-winning online research platform, PLI Plus. PLI offers the nation’s leading preparation course for the Patent Office’s Registration Exam, and provides SEC compliance and accounting training through its SEC Institute. The organization also develops unique, engaging ways of learning through its Interactive Learning Center. Through its mission as a nonprofit organization, PLI is deeply committed to the pro bono community and public interest organizations.


The Publishing Production Associate is responsible for coordinating with the Publishing Production Manager, Legal Editors, and Proofreaders to ensure that PLI’s publications are produced on schedule. Tasks include, but are not limited to, collection and organization of treatise materials; coordinating production with third party vendors; managing digital files; updating and distributing book schedules and transmittal sheets; quality control (QC) of outsourced production process; assisting with the delivery of published content to internal and third party platforms and databases; coordinating the delivery of content to various recipients; QC of published content; and formatting and styling content in Microsoft Word and Adobe InDesign.


  • Coordination of publication production under the supervision of the Publishing Production Manager to ensure that content is created, and publications produced on time.

  • Collection and organization of digital and hard copy book files received from external vendors and PLI’s Legal Editors.

  • Delivering files to, and assisting in coordinating the work of, members of PLI’s internal book production team.

  • Assembling book components, including book covers, chapter files, and customer filing instructions; delivering completed books to the printer.

  • QC of book content to ensure that books have been properly assembled.

  • Composition using the Adobe Suite (InDesign, PhotoShop, Acrobat, Framemaker), and Microsoft Office programs (Word, Excel, Outlook).

  • Requesting RTF/Word and XML files from production vendor, managing received files and preparing files for internal distribution.

  • QCing and applying minor fixes to PDF files prior to transmission to printer.

  • Reporting content issues requiring vendor attention to vendors, and seeing issues through to an optimal conclusion.

  • Scanning files for distribution to third parties using a Xerox scanner.

  • Other duties, as assigned.




  • A Bachelor’s Degree or equivalent experience.

  • Two years of relevant experience working in the publishing industry is preferred.

  • Excellent composition, editorial and proofreading skills.

  • Strong knowledge of Microsoft Office (Word, Outlook, Excel, etc.).

  • Working knowledge of typesetting, layout, and publishing software, such as InDesign, preferred.

  • Exposure to publishing file formats and file transformations, such as XML, XSLT, ePub, and Mobi, a plus.

  • Excellent organizational, communication and interpersonal skills.

  • Close attention to detail.

The PLI work environment is interesting, collegial, intelligent and encouraging.

Only those applicants who meet our requirements for this position will be contacted.

Practising Law Institute is an equal opportunity employer. To apply please visit our Career’s page on our website

You may download the full description here: Publishing Production Associate

PLI is an equal opportunity employer and does not discriminate against any candidate based on age, race, color, religion, sex, sexual orientation, creed, national origin, marital status, disability, citizenship or veteran status.

ID: 2017-1104

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