Conduent Proposal Coordinator (Desktop Publishing) in Germantown, Maryland

Proposal Coordinator (Desktop Publishing)


Conduent is the world's largest provider of diversified business process services with leading capabilities in transaction processing, automation, analytics and constituent experience. We work with both government and commercial customers in assisting them to deliver quality services to the people they serve.

We manage interactions with patients and the insured for a significant portion of the U.S. healthcare industry. We are the customer interface for large segments of the technology industry and the operational and processing partner of choice for public transportation systems around the world.

Whether it's digital payments, claims processing, benefit administration, automated tolling, customer care or distributed learning - Conduent manages and modernizes these interactions to create value for both our clients and their constituents. Learn more

If you meet the requirements of this position and want to work for a world-class company with a great marketplace reputation, apply today.

Job Responsibilities:

This individual is responsible for leading and managing all aspects of government proposal response documentation, coordinating the internal flow and review of all proposal content, and directing production of the final books and materials. Documents range from a few pages to multi-thousand.

Responsibilities include:

  • Reviews and documents all production-related requirements within the RFP and serves as the production interface for the entire proposal team

  • Responsible for the publication schedule and establishing production deadlines

  • Establishes the look and feel of all proposal documents

  • Using advanced MS Word features, creates solicitation-specific templates and formats all response documents

  • Participates in strategy meetings and conference calls to gather/communicate information concerning document layout and production process

  • Controls and tracks text and graphics using correct processes, ensuring version control

  • Works with the Graphic Artist to assure all graphic images are completed on schedule

  • Responsible for creating all document indices and requirements matrices

  • Prepares documents/proposals for review/final submission (formatting in MS Word)

  • Communicates with vendors to secure supplies and assure on-time completion of documents reproduction

  • Prepares the proposal for book check and assists with the process

  • Packages the proposal for shipment, and tracks delivery if sent by carrier

  • May be required to take on additional responsibilities for smaller proposals or presentations (e.g., gather baseline documents, complete forms, etc.)

  • Other duties as assigned

Essential Skills/Knowledge/Certification:

  • 3-5 years experience, required

  • Extensive proposal coordination and desktop publishing experience

  • Advanced: MS Office, especially Word and Excel, Adobe Acrobat Pro

  • Preferred: MS Project; SharePoint

  • Strong attention to details

  • Understanding of compliance

  • Ability to manage strict deadlines and work under pressure

  • Team player


Bachelors degree, required

Conduent is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, gender expression, sex/gender, marital status, sexual orientation, physical or mental disability, medical condition, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. People with disabilities who need a reasonable accommodation to apply for or compete for employment with Conduent may request such accommodation(s) by clicking on the following link, completing the accommodation request form, and submitting the request by using the “Submit” button at the bottom of the form. For those using Google Chrome or Mozilla Firefox please download the form first: click here to access or download the form.



Job Pricing, Bid or Contract Management

Primary Location United States-Maryland-Germantown

Organization Public Sector

Unposting Date Ongoing

Virtual/work from home? No

Req ID: 17019528